POSITION DEFINITION: The Capital Program Manager reports to the Director of Capital Programs and is accountable for successful oversight and delivery of the Company’s Capital Improvement Program (CIP). These activities include project delivery, management of the capital budget and oversight of the Capital Program Management Department. The Manager oversees a team focused on construction management and project delivery that includes engineers, construction inspectors, and staff skilled in project cost accounting, project scheduling, and project coordination. In addition, the Manager routinely ascertains and ensures that legal, regulatory, financial, and Company requirements are met for the CIP. The Manager further ensures that projects are delivered on schedule and within budget while monitoring and controlling delivery and inspection activities and implementing corrective actions when required.
Accountability: As a skilled and experienced professional, the incumbent is responsible for managing the overall CIP for the Company. Therefore, the Manager is accountable for demonstrating on-going leadership and service qualities to achieve business goals and realize financial results. The Manager also establishes and improves Company CIP standards and practices. The incumbent works in an environment of sensitive and confidential issues; therefore, the person in this position must have the ability to achieve policy objectives while balancing the need to remain open and transparent in all business transactions and to remain open and transparent with regulatory agencies, auditors, and customers. As a responsible professional, this individual must work independently and exercise sound initiative and judgment in the performance of the core job responsibilities of this position and have the ability to adhere to the highest professional standards while maintaining productive relationships with all CIP stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Oversees the completion of the annual board and/or relevant Public Utilities Commission capital budget for Company projects.
• Coordinates internal and external resources towards the completion of the CIP.
• Prioritizes capital projects within area of responsibility.
• Plans, directs, assigns, reviews and evaluates the work of assigned staff.
• Prepares periodic reports to senior management on the CIP.
• Coordinates with other departments within the Company (e.g., Planning, Design, Environmental Quality and Operations) on development and implementation of long-term asset management plans.
• Ensures that legal, regulatory and Company requirements and commitments are met with respect to capital construction work.
• Represents company in public settings (including the media) with respect to large and/or controversial projects.
• Works with the Centralized Procurement Services Department team to resolve issues with vendors and/or contractors regarding commencement, execution and completion of construction projects.
• Monitors and reports on compliance with business processes, regulations, project timelines, budgets, quality controls and inspection activities and approves vendor and contractor payment requests.
• Trains and develops Capital Program Management staff.
• Regularly monitors and reports on capital spending and develops cash flow projections for financial analyses.
• Ensures proper coding of expenditures and works with the Tax Department on expenditure classifications.
• Routinely responds to internal and external financial audits.
• Collaborates with Operations personnel on facility installations and works to minimize service interruptions.
• Reviews and directs assignment of the components of construction costs into discrete asset values within the Company’s asset database.
• Performs complex reviews and analysis of project cost data for use in budgeting projects and benchmarking key performance indicators.
• Prepares extensive engineering studies and project justifications on projects and water system assets.
• Routinely negotiates and/or denies contract change orders.
• Evaluates and reports on contractor performance.
• Makes decisions on project changes and field construction issues in a timely manner while appropriately documenting the changes for future reference.
• Prepares rate case testimony and provides data for General Rate Case filings with the California Public Utilities Commission (CPUC).
• Responds to CPUC and Office of Ratepayers Advocates data requests, verbally and/or in writing.
• Bachelor’s degree in civil engineering or closely related field, AND no less than 8 years of relevant experience in managing public works and/or public utility projects, AND at least 4 years of progressively responsible experience in supervision of relevant staff.
• Licensed Engineer, in the discipline of Civil or Mechanical, by the State of California.
• Proven ability to work independently and successfully lead teams and/or departments and to set department goals.
• Proficient in the use of current computerized office equipment and programs.
• Knowledge of and experience using project management software (particularly Primavera and MS Project) preferred.
• Knowledge of and experience with accounting software packages a plus.
• Excellent oral and written communication and analytical skills.
• Good negotiating skills.
• Strong presentation, leadership and management skills.
• Ability to resolve cost, scheduling and resource allocation issues.
• Project management certification by the Project Management Institute (PMI) or the American Academy of Project Management (AAPM) a plus.
Qualities of a Successful Capital Program Manager:
• Flexible, thoughtful, accountable, and passionate about work
• Willingness to learn
• Strong written and oral communication skills
• Excellent customer service support and interventions with a ‘can-do’ attitude
• Ability to solve complex problems, both technical and "human"
• Highly organized
• Goal driven
• Advocate for the department and for the program
TECHNICAL KNOWLEDGE AND COMPETENCY REQUIREMENTS
General Technical: Web Based Learning, Microsoft Word, Access, Excel, PowerPoint and other applicable software.
Working Knowledge: Principles and practices of project management, safe work practices, general construction, and water system operations. Engineering knowledge as it relates to water system facilities including: civil engineering, electrical engineering, controls and system engineering, mechanical engineering, environmental engineering, regulatory compliance, permitting and ordinances, construction management, project costing and estimating.
Ability to: Analyze and input data on project budgets and schedules; communicate clearly and concisely, orally and in writing; establish and maintain effective working relationships with peers, professional associates, regulators, and with the general public.
• May include but not limited to standing, walking, bending, pulling and/or pushing, grasping, lifting, reaching, stooping and crouching, typing, sitting, reading, speaking and listening.
• NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.
• Must be willing to travel as required by project needs.
To apply, please visit www.aswater.com and click on Careers.