City and Borough of Sitka seeks a qualified team member to fill the full-time, permanent position of the Contract Manager. The successful candidate will manage the Contract Division. Coordinates, monitors and review professional service contracts, construction contracts, and other service agreements. This work is performed under the direct supervision of the Public Works Director.
• Prepares contract documents, tracks contractor submittals, prepares pay requests and change orders and correlates project expenditures with the Finance Department.
• Serves as a liaison between departmental staff and other agencies involved in the contract development and approval process.
• Assists with annual budget process.
• Processes purchase orders for contracts, including generating material receipts, establishing vendors and implementing an accounting system.
• Provides Notary services to the Department and the public.
• Processes vehicle and surplus equipment sale bids.
• Monitors janitorial Contracts for the City.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Responsible for fulfilling the role of Disadvantage Business Enterprise (DBE) Liaison Officer for the City and Borough. In this capacity, the Contract Manager is responsible for implementing all aspects and requirements outlined in the City and Borough's approved DBE Program, in accordance with regulations of the U.S. Department of Transportation 49 CFR, Part 26. Specific responsibilities and duties of the DBE Liaison Officer are listed in the DBE Program.
• Develop and maintain city bid site.
Skills and Requirements:
• Sufficient clarity of speech and hearing or other communication capabilities, which permits the employee to communicate effectively.
• Sufficient vision or other powers of observation, which permits the employee to review documents in electronic and hardcopy form.
• Sufficient manual dexterity which permits the employee to operate computers and related equipment.
• Primary functions require sufficient physical ability and mobility to work in a standard office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer and keyboard.