DIRECTOR OF PROGRAM MANAGEMENT

Location
Long Beach , California
Salary
The Port of Long Beach has established an annual salary of up to $190,000.
Posted
Oct 28, 2021
Closes
Nov 27, 2021
Contract Type
Permanent
Organization Type
Government, Industry

The Team...
The Engineering Services Bureau is responsible for managing the lifecycle of the Port's infrastructure essential for facilitating goods movement through our gateway. The infrastructure assets can be categorized into waterways, marine terminals, municipal buildings and facilities, roadways and bridges, rail, and utilities. The Bureau’s responsibility as the stewards of the Port infrastructure and assets is to ensure that all of our facilities and infrastructure not only meet the needs of our staff, tenants, and customers, but are of the highest quality, employ the latest technologies, and are built and maintained sustainably.

Your Team... 
One of the six, unique divisions of the Bureau is our Program Management Division. The Program Management Division has the high calling of managing what is consistently one of the largest capital programs of any port in the nation and our Project Management Office (PMO). The work of the division includes short- and long-range planning and studies to define and program infrastructure needs both internally and with trade-related stakeholders and other agencies; the management of both individual projects and very large programs from beginning to end; advocacy for authorizations, legislation, and funding with State and federal partners; and managing the Bureau’s continuous improvement processes related to project/program delivery.

Why we want to hear from YOU... The Port of Long Beach is committed to creating an inclusive, equitable and diverse work environment, with the ultimate goal of making BELONGING a norm. We hire amazing qualified teammates from a wide variety of backgrounds and experiences. We recognize that embracing our differences, and establishing an environment that encourages a diversity of viewpoints and perspectives, makes us a stronger, more effective organization. We invite all of our teammates to bring their whole selves to work. We are huge advocates of LIFE/WORK BLEND – where LIFE leads the pack! Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!   EXAMPLES OF DUTIES

The Role...
Under the direction of the Chief Harbor Engineer of the Engineering Services Bureau, the Director of Program Management oversees and directs division staff and is responsible for the overall management and execution of the Port’s capital program and Project Management Office. This includes the management of all Port engineering projects and programs from initiation through closeout on budget, on schedule, and to the highest standards established by the Port. It includes continuously improving consistency, quality, and efficiency of project/program delivery and the definition of the standards, tools, and techniques used. It includes the assessment of project/program delivery performance and management of the Bureau’s risk assessment, quality assurance, sustainability, and continuous improvement programs.

 Key responsibilities include:

  • By providing leadership and direction for the Program Management Division ensures that the organization’s policies and procedures are maintained by developing and updating administrative directives on a regular basis.
  • By providing strategic direction for the Program Management Division, in order to align its services and mission with the overall mission of the organization.
  • By holding regular departmental meetings to review strategic goals and initiatives, promote team building and work to provide growth paths for staff.
  • By overseeing program management functions for the Port's Capital Program including dredging, wharf, building, railroad, bridge, security, roadway, and utility projects.
  • By providing leadership and guidance to staff responsible for managing the Port's Capital Program.
  • By directing the development of the Port’s Capital Program, including project and scope definition, project and program budgets, and schedules for delivery of projects.
  • By overseeing the Program Management Division compliance with SBE/VSBE and Contract Compliance goals, policies and procedures.
  • By directing the work of and manages a staff of professionals and administrators whose duties include consultant selection and supervision, interaction with tenants (customers), project definition, budgeting and scheduling, preliminary and detailed design, specifications and bid document development, bid and award, support during construction, cost controls, project funding, contracts and insurance.
  • By reviewing the work of outside design consultants, working with the Engineering Design Division to ensure designs prepared by Port Consultants meet strict design standards.
  • By overseeing the Program Management Division’s Project Management Office (PMO). Responsibilities will include capturing, logging, and disseminating lessons learned during project execution throughout the Bureau to ensure continuous improvement of project/program delivery.
  • By consulting with bureau and division, directors to determine their short and long-term needs, and provides program management services that will be responsive to those needs; provides direction, information, and support to directors on program management matters that affect their respective organizations.
  • By supplying expert assistance on program management related issues for the Port.
  • By supporting the Port’s commitment to creating and cultivating an equitable and inclusive work environment.
  • By directing the planning, supervising and allocation of Program Management Division resources and yearly budget.
  • In conjunction with the Project Controls Division, by forecasting cash flow for existing and potential projects and programs.

Professional Knowledge and Characteristics:
In order to REALLY catch our attention, your profile and experience will demonstrate the following professional attributes and strengths:

  • You have comprehensive working knowledge of project management and associated practices.
  • You understand the logistics of goods movement and relationship to Port dependency on the existing infrastructure arterials.
  • You have a good working knowledge of marine dredging, highway, terminal, hydraulic, electrical, mechanical, power and utility design projects.
  • You must have a broad working knowledge of management principles.
  • You can impact the performance management process for your team to ensure teammates and leaders are trained on the performance management processes and work with management to facilitate goal setting and development plans.
  • You have knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
  • You are an experienced, bold thinker with deep organizational development expertise, including the ability to coach, develop and inspire work teams.
  • You are a hands-on manager with strong technical knowledge, business writing and presentation skills.
  • You can operate at the highest strategic level, while still representing and connecting with the more tactical challenges.
  • You have success in implementing organizational design strategies that optimize an organization’s resources.
  • You have deep commitment to inclusion in the workplace, and fluency in the broader workplace cultural ADD conversation.
  • You have the strength to speak the truth, especially when it may not be the most popular position.
  • You are comfortable with broad and minute details, and have the ability to see how they are connected.
  • You are already thinking about all of the ways you will embrace this new role, including introducing things we did not include or may not have considered on this announcement.

The Benefits…
The Port of Long Beach has established an annual salary of up to $190,000. Placement will be based on qualifications. An attractive package of executive level benefits is also included with the opportunity of working in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes:

  • Retirement – CalPERS 2% @ 62, coordinated with social security (with a 6.5% payroll contribution).
  • Auto allowance - $450 per month upon approval by Executive Director
  • Deferred Compensation – several plans available.
  • Group Health Insurance – Medical (an HMO and a PPO) and dental options (two plans to choose from)
  • Life Insurance – City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000.
  • Disability Insurance – City-paid short and long term disability insurance.
  • Vacation – 12 days after 6 months of service; maximum of 20 days after 19.5 years of service.
  • Sick Leave – 1 day per month with unlimited accumulation.
  • Executive Leave – 5 days per year.
  • Holidays – Eleven (11) scheduled holidays per calendar year and four (4) personal holidays.
  • Bereavement Leave – 3 days for death or critical illness of immediate family member plus 3 days of accrued sick leave.
  • Paid Parental Leave - for up to 30 consecutive calendar days in the twelve-month period following the birth of a child, adoption of a child, or placement of a foster child in your home.
  • Annual Physical – provided by the City.

PLEASE NOTE: The City of Long Beach requires all employees to be fully vaccinated against COVID-19 unless a medical or religious accommodation is approved by the City of Long Beach’s Human Resources Department.    REQUIREMENTS TO FILE

Education:

  • A Bachelor’s degree in Civil Engineering.
  • Must be a registered professional engineer in the State of California.
  • A Master’s degree or advanced coursework in a discipline related to Program Management and professional certifications are desired.

Experience:

  • Approximately ten to fifteen years of management experience in private or public sector program management is required.
  • A history of managing and successfully working with people from diverse backgrounds and areas of technical expertise is required.
  • Strong leadership background, with experience as a number one or number two management professional in a complex, similarly situated organization with comparable challenges and structure is expected.
  • Experience working in program, /project management, project budgeting and scheduling and quality management.
  • Familiarity with dredging, wharf, building, railroad, bridge, security, roadway and utility projects and principles of sustainable development is expected.

 

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