Special Projects Coordinator
This position is advanced professional work in the field of civil engineering involving the management and administration of major public works projects. Duties include planning, development and execution of professional services contracts. The position requires considerable initiative and judgment in day to day operations, with important contacts required with the public, officials of other government agencies, contractors and consulting engineers. Decision making on technical engineering problems is a significant part of the position. Work is performed with general supervision by the Public Works Civil Engineering Manager who provides assistance with major problems and reviews work for results obtained.
- Assists the Public Works Civil Engineer Manager with project management functions including planning, organizing, scheduling, budgeting, and coordination efforts related to transportation projects; resolves complaints received from the public, on related projects.
- Facilitates inter-departmental and inter-agency collaboration to drive execution of deliverables for transportation projects.
- Coordinates project related activities with Federal, State and County governments.
- Provides representation at meetings and conferences with consultants and contractors to provide project related information and to resolve project related issues.
- Prepares and presents material on projects to the City Commission, various civic clubs, Chamber of Commerce, governmental agencies, neighborhood associations, and other groups as necessary.
- Prepares Design and Construction Engineering & Inspection (CEI) staff hour and cost estimates.
- Prepares Request for Qualification (RFQ) or Request for Proposal (RFP) packages for the procurement of professional services in accordance with City of Lakeland and applicable state or federal requirements.
- Prepares and assembles construction contract procurement documents in accordance with City of Lakeland and applicable state or federal requirements.
- Reviews and approves consultant invoices and contractor pay applications.
- Serves as the City of Lakeland Local Agency Program (LAP) Coordinator responsible for ensuring compliance with LAP procedures and requirements which facilitate the use of federal funding for City of Lakeland transportation projects.
- Leads the City of Lakeland effort to maintain full LAP certification for City of Lakeland design, inspection and construction forces.
- Develops and maintains the City of Lakeland LAP training matrix.
- Reviews roadway construction plans and specifications of consultants and Public Works Engineering staff for compliance with accepted engineering principles.
- Coordinates the preparation of legal descriptions for use in the acquisition of easements and right of ways and negotiates acquisition with the property owners.
- May be required to work alternate hours as necessary for the efficient operation of the department.
- Position is designated as Mission Critical.
QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE):
- Graduation from an accredited four (4) year college or university with a major in civil engineering, business, public administration, project management or other related discipline.
- Five (5) years of experience in project management or FDOT Local Agency Program.
An equivalent combination of education, training and experience which provides the knowledge, skills and abilities necessary for success in the target position may be considered.
- Must possess and maintain a valid state of Florida driver’s license.
- Must maintain a valid telephone number.
- Completion of the following training within eighteen (18) months of employment:
- FDOT LAP Certification
- FDOT LAP Workshop
- FDOT LAP Professional Services Checklist Training
- LAP Title VI Sub-recipient Compliance
- FDOT LAP Construction Checklist, Specifications and Greenbook Training
- ADA for Design and Construction-General
- LAP Professional Services Computer Based Training
- Resident Compliance Specialist Computer Based Training
- Equal Opportunity Compliance Computer Based Training
- ERC Application User Guide Computer Based Training
- Knowledge of the principles and practices of management as applied to projects.
- Knowledge of the Florida Department of Transportation (FDOT) Local Programs Manual.
- Knowledge of the FDOT Grant Application Process (GAP).
- Knowledge of the FDOT Design Manual and Manual of Uniform Minimum Standards for Design, Construction, and Maintenance for Streets and Highways (Florida Greenbook).
- Knowledge of the FDOT Standards Specifications for Road and Bridge Construction.
- Skill in the use of computer software such Microsoft Office product, the FDOT GAP interface and FDOT Electronic Review Comment interface to facilitate the performance of daily project management activities.
- Ability to effectively organize, direct and coordinate activities of Federal, State, and County agencies, City departments, consultants and contractors in the implementation projects.
- Ability to prepare, interpret, and utilize engineering plans, specifications, and reports.
- Ability to interpret and utilize local, state, and federal rules and regulations.
- Ability to exercise authority and responsibility for scheduling and coordinating work related to capital or special projects.
- Ability to assimilate, schedule, plan and report budgetary issues relative to projects.
- Ability to express ideas and to communicate technical information clearly and concisely verbally, and in writing.
- Ability to establish and maintain effective working relationship with co-workers, Federal, State and County agencies, consultants, contractors, and the general public.