Assistant Director of Public Works/City Engineer
Under administrative direction, plans, organizes, oversees, coordinates, and manages the staff and operations in the engineering division of the Public Works Department; performs management and oversight of the engineering division’s programs; provides administrative oversight of day-to-day activities including the implementation and administration of City-wide policies and programs and the establishment and enforcement of departmental policies and procedures; fosters cooperative working relationships among City departments, and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the Director of Public Works relating to Engineering; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Public Works and the City Council. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
EXAMPLES OF ESSENTIAL FUNCTIONS - Essential functions may include, but are not limited to, the following:
Assumes management responsibility for the Engineering Division of the Public Works Department’s programs, services, and activities including oversight of project management and capital projects or as assigned by the Director.
Serves in an acting capacity during the absence of the Director of Public Works.
Under the direction of the Director, develops, directs, and coordinates the implementation of goals, objectives, policies, and priorities for the engineering division; recommends, within departmental policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
Assists in developing, managing, and monitoring the departmental budgets; monitors and approves all purchase payment orders for the engineering division; prepares and administers grants for special programs and projects.
Under the direction of the Director, selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; responds to staff questions and concerns; makes discipline recommendations to the Director of Public Works.
Participates in capital improvement project (CIP) planning activities; provides input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.
Manages and directs the development of construction and modernization plans for the city; meets with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.
Represents the department with other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions as directed.
Stays abreast of new trends and innovations in the field of engineering and other types of public works’ services.
Directs the maintenance of working and official departmental files.
Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Director of Public Works.
Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
Serves as a spokesperson for the department at a variety of community events, meetings, and other public relations activities.
Ensures staff observe and comply with City and mandated safety rules, regulations, and protocols.
Assists in directing and reviewing the work of contract consultants and helping the departments; reviews or prepares related requests for proposals and contracts.
Assist in identifying City needs and priorities for specific public works projects; Assists in developing and updating short- and long-range goals and capital improvement plans.
Ensures the availability of adequate equipment, vehicles, materials and supplies for Public Works projects.
Confers with and provides professional and technical assistance to the City Council, City Administrator and other staff on matters related to Public Works engineering functions.
Performs general administrative work as assigned, including but not limited to conducting and attending meetings, assisting customers, researching files, scheduling appointments, reviewing correspondence, etc.
Performs other duties as assigned.
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development.
Principles and practices of budget development and administration.
Principles and practices of contract administration and management.
General principles of risk management related to the functions of the assigned area.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
Functions, authority, and responsibilities of an elected City Council.
Principles and practices of engineering and administration as applied to the design and construction of public works facilities and technical inspection services.
Methods, materials, and techniques employed in public works construction projects.
Federal and state transportation and grant funding policies, procedures, and mechanisms.
Modern and complex principles, practices, methods, equipment, and materials involved in street maintenance, sewer maintenance, street signs, traffic, underground, wastewater treatment, and safety devices.
Characteristics and uses of asphalt, concrete, and other paving materials.
Methods, materials, and techniques used in the construction of public works projects.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Techniques for effectively representing the city in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Develop and implement goals, objectives, practices, policies, procedures, strategic plans, and work standards.
Provide administrative, management, and professional leadership for the Department.
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Interpret, apply, explain, and ensure compliance with federal, state, and local laws, regulations, policies, procedures, and standards relevant to work performed.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Coordinate and direct public works projects and programs.
Interpret and explain City programs policies and procedures.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Oversee and participate in the management of comprehensive public works administration.
Read and interpret plans and specifications.
Analyze, interpret, summarize, and present technical information and data in an effective manner.
Effectively represent the city in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, construction management, civil engineering, or a related field.
Six (6) years of increasingly responsible professional civil engineering experience or experience managing public works infrastructure maintenance functions, including three (3) years in a management or supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
Possession of a valid registration as a Professional Engineer (PE) in Civil Engineering issued by the State of California, to be maintained throughout employment.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbents may be expected to perform job-related duties other than those contained in this document.