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Project Office Specialist

Research Foundation of The City University of New York
New York City, New York (US)
Commensurate with experience
Closing date
Oct 12, 2023

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Job Title:                         Project Office Specialist
PVN ID:                            VC-2307-005756
Category:                       Administrative Services       
Department:                     Dept. of Design, Construction & Mgmt.
Status:                              Full Time
Annual Salary Range:    $85,000.00 - $100,000.00
Closing Date:   Sep 24, 2023 (Or Until Filled)



General Description

CUNY is embarked on a multi-billion dollar and multi-year Capital Design and Construction Program at its 25 campuses. The Project Office Specialist (POS), as a member of the Office of the Vice Chancellor of Facilities Planning, Construction, and Management (FPCM), plays a vital role in the successful implementation of Capital Construction Programs.

The POS has primary responsibility for the Project Control functions for CUNY’s Capital Construction Program including the overall tracking and reporting on projects and programs performance including schedule and time performance

Exercising independent initiative and judgment and reporting directly to the Vice Chancellor for Facility Planning, Construction and Management.  The POS works collaboratively with numerous stakeholders including Directors, Assistant Directors and Projects Managers and serves as coordinator.

Other Duties

  • Preform Programing functions as needed to be able to extract project management information from systems such as PMWEB, People Soft and JD Edwards.
  • Perform Project Management functions.
  • Update cost and schedule information for all projects that are included in the Design and Construction Program.
  • Analyze budget performance for all projects including expenditures, actuals and projections.
  • Analyze Schedule performance for projects in the construction phase.
  • Identify Discrepancies and advise the Project Managers accordingly.
  • Develop best practices for project execution and management.
  • Frequently update the CUNY Project Management System on the status of projects in relation to financial information, project schedule, progress report.
  • Prepare regular project management reports to inform decisions by senior FPCM staff.
  • Regularly coordinate with all project Managers and Assistant Directors to provide and receive information so that all of our reports and the PMWEB system are updated.
  • Work with other partnering organizations to extract and exchange Project Management information electronically.
  • Work with the team to design, deliver and maintain web-based and desktop applications to help support Project Management needs using C#. MVC & Net Core.
  • Connect local application/database with other entities.
  • Coordinate with in-house and external vendors the programing and integration of different Project Management Systems.

Minimum Qualifications

  • A bachelor’s degree in engineering, architectural, Computer Sciences or another related field.
  • 5+ years of design and construction management experience and /or programing and report production.
  • Experience in project management methodologies, planning, cost control, cost lifecycle analyses and project financial management.
  • Experience with overall Program Management.
  • Experience developing and maintaining Web API.
  • Experience using C#. MVC & Net Core.

Preferred Qualifications

  • PMP Certification.
  • Experience with New York State and/or New York City design and construction projects.
  • Demonstrated project managements skills.
  • Strong technical and analytical skills.
  • Computer skills, including email, spreadsheets, databases, project management and presentation packages.
  • Strong command on Excel, Macros and Pivot tables. 
  • BizTalk Certification
  • C#.Net Specialist
  • Experience designing, building, and operating enterprise grade applications.

Core Competencies

  • Good organizational and planning skills.
  • Excellent written and verbal communication.
  • Ability to meet deadline and produce multiple reporting.
  • Excellent organization skills and the ability to multi-task
  • Ability to work under pressure and to multiple deadlines.
  • Ability to prioritize competing work.
  • Self  and team motivator.
  • Ability to be a team player.
  • Ability to set project priorities and adjust implementation strategies.
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Alert and observant and looking for ways to improve processes.
  • Out of the box thinker, creative, inventive and adaptable to situations.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

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