Educational Facilities Planner/Analyst

University of California Santa Cruz
Santa Cruz, California
Jun 23, 2021
Jul 24, 2021
Position Type
Contract Type
Organization Type

Educational Facilities Planner/Analyst

Location: Santa Cruz
Job ID: 19941

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be
routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at
the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

Initial Review Date (IRD): 08-02-2021

Dept Marketing Statement
The Educational Facilities Planner/Analysist (Planner)provides services as a seasoned, experienced planner to guide the physial development of the campus and assists in the stratigic development and improvement of buildings and space to support UCSC's mission of research, teaching and public service. The Planner will ensure that both campus and UC policy regarding capital matters is incorporated into the work of the unit. 

The Planner must be capable of operating with minimal supervision; have a full understanding of planning industry practices, and provde services as an experienced planner with strong analytical skills to support both capital planning and space management programs; be able to independently research issues, use good judgement in selecting methods and techniques for obtaining solutions; resolve issues where analysis requires the review of a variety of factors; obtain, assemble, analyze, and present data to other professionals and leadership so they can make informed decisions; work with campus clients in the development of initial space-use programs through the use of  standard planning tools: metrics, conceptual space plans and test fit diagrams; coordinate with campus technical experts on the re-use of space; conduct surveys and planning studies; and prepare reports and budget approval documents; provide organizational and administrative support to the unit; serve as staff support for committees including the preparation and distribution of agendas and minutes. 

In addition, the Planner must be capable of manipulating and managing large datasets to provide data for their own work and to assist others; be proficient in Google and Microsoft Office Suites, have a working knowledge of AutoCAD and other communication, drawing and presentation software.   

Capital Planning and Space Management (CPSM) is a unit within the Division of Business Administration (BAS.)  The Division includes a broad and diverse set of operational units that provides and maintains administrative, student development and physical infrastructure that supports the mission of the campus. As a member of BAS, CPSM supports the Office of the Chancellor and Campus Provost/Executive Vice Chancellor in the areas of capital financial planning and policy analysis.  In this capacity, CPSM develops and maintains relevant databases, provides analyses of policies and programs, assists in the determination of campus priorities, and in the development of strategies designed to achieve these priorities. CPSM is responsible for capital planning, space management, programming, management and utilization aspects of the campus capital improvement and space management programs; coordinates with the Office of Budget Analysis and Planning regarding the capital budget, and the execution of special studies as may be necessary to enable the Chancellor and Campus Provost/Executive Vice Chancellor to discharge his/her responsibilities in these areas.

Pay, Benefits, & Work Schedule
Salary Range Information: $73,700 - $104,600/Annually. Salary commensurate with skills and experience.
No. of Positions: 3
Benefits Level Eligibility: This position is eligible for Full benefits.
Schedule Information: Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri
Shift Includes: Days
Employee Classification: This is a Career Appointment
Job End Date: None
Job Code Classification: [007083] PLNG SPEC 3
Location: UC Santa Cruz Main Campus, Kerr Hall
Union Representation: Non-Represented

Job Duties
40%: Provides planning services in support of capital planning and space management activities; manages campus client projects and relationships to develop programs, provide schematic space plan layouts, and test fit diagrams; works with campus partners to conduct preliminary feasibility tests and develop preliminary budgets; prepares associated presentation and budget approval documents for distribution to campus stakeholders, leadership, and UC Office of the President.  

25%: Provides analytics in support of capital planning, and space management; prepares accurate, data-centric, written and graphic reports for campus stakeholders, leadership, and the UC Office of the President. 

25%: Provides analytics in support of capital planning, and space management; prepares accurate, data-centric, written and graphic reports for campus stakeholders, leadership, and the UC Office of the President. 

10%: Applies University policy to capital matters; assists in managing and improving the organization and administrative office activities; initiates and implements updates and improvements to office processes; and performs other associated duties as assigned.  

Required Qualifications

  • Education: Bachelor's degree and / or equivalent experience / training in planning, architecture, engineering, construction administration, or other related area.
  • Demonstrated knowledge/skills in facilities planning, architecture, engineering, or other planning-related field; previous experience in providing capital planning and space management services; ability to work with clients, develop space-use programs, conceptual space plans and test fit diagrams; and proficient in the preparation of associated presentation and budget approval documents. 
  • Excellent written, verbal, graphic communication skills to communicate ideas, prepare correspondence, documents, reports, and presentations; commitment to quality work, strict attention to detail, and excellent proofreading skills with knowledge of correct English spelling, grammar, and punctuation; experience producing technically accurate and easy-to-grasp presentation materials, narratives and documents. 
  • Well-developed analytical and problem-solving skills to identify needs, conduct research, and develop innovative alternatives; ability to interpret, explain and apply appropriate applications of University policies and procedures, and draw systematic and rational conclusions from data.
  • Proficient in math, equation development, database manipulation, and use of formulas and functions especially in Google Sheets and Excel; skilled in manipulating multiple spreadsheets and reconciling large data sets, skilled at drawing conclusions and presenting analysis and recommendations in a formal manner to targeted audiences; proficient in using all Google and Microsoft Office Suite products; demonstrates a working knowledge of AutoCAD or similar architectural drawing and presentation software; skilled at managing complex records and files; meticulous about details and accuracy of work; demonstrates a willingness to learn other software products as required.
  • Strong organizational skills; ability to provide, collect and assemble data from large, comprehensive datasets into clear, concise presentations; ability to apply judgement, multi-task, establish priorities, and respond to swiftly shifting delivery requirements and quick turn-around deadlines.
  • Strong interpersonal skills; ability to work effectively within a small office as well as with diverse groups and individuals at various levels within the organization; ability to convey information and give advice to management and employees; skilled at working in a team setting and fostering communication, cooperation, and support from colleagues; ability to exercise good judgment and discretion, especially with regards to sensitive or confidential matters. 

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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